09/21/13 By Jennifer Brown

Before I begin today’s topic, I’d like to welcome you to the inaugural issue of HR Tactics, a weekly newsletter focusing on pertinent HR issues for the small business owner. Each week, I hope to focus on topics related to the most important success factor for any business: your employees.

Throughout my career, I have worked with a wide variety of business owners and want to bring you their success stories and lessons learned, along with the human resources (HR) practices that will position you for business growth and help you prevent HR problems that can drain you of your time, money, and energy. As this year marks PeopleTactics’ tenth anniversary, I hope to start off the next decade by sharing my insights and learning as well as key information you need to know. In addition to the HR Tactics newsletter, we are marking this occasion with a fabulous redesign of our website, which includes free HR resources.

As this newsletter is designed to help you, the small business owner, please feel free to let me know if there are topics and/or questions you’d like me to address. I thank my wonderful clients for the opportunity to work with them over the years and hope this helps you and your business grow.

hr for small businesses

I’d like to kick off this newsletter by explaining the upcoming requirement for all employers to provide (by October 1, 2013) to their employees an Employee Notice regarding the new insurance exchanges. That date is fast approaching, so let’s discuss what that Notice means to you

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and your business.

The What

The ACA requires that all employers provide their employees with a written notice that explains the public health insurance exchanges available. The notice should also explain an employee’s eligibility for premium tax credits or cost sharing, regardless of whether the exchange is operated by the state or the federal government.

The Who

You must make sure you notify all full and part time employees whether you offer a group health plan or not. This includes employees who are both on and not on your group health plan. However, you do not have to worry about notifying your employees’ dependents.

The When

You must notify all employees by October 1, 2013. If you hire any employees after October 1st, then you must send the notification within 14 days of their employment start dates.

The Where

Where can you find templates of the Employee Model Notice? Visit the U.S. Department of Labor’s website below for sample templates that you can send to your employees. The templates are located under the header, “Notice to Employees of Coverage Options”. Note that there is a model notice for employers who offer a health plan to some or all employees and another notice for employers who DO NOT offer a health plan.

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Jennifer Brown is the founder of PeopleTactics LLC, she is devoted to helping small business owners implement solutions to prevent Human Resources problems that drain them of their time, money, and energy. Jennifer works with small businesses in order to help them build stronger employee relationships, understand and comply with employment laws, establish policies, and set up easy-to-use HR systems to consistently avoid problems.

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